Why you are supposed to use your official email

Personal Email vs. Official Email

Have you ever compared the impact of [email protected] to [email protected]? While both serve the purpose of sending and receiving emails, their implications in the professional world are vastly different.

Today, we have access to numerous free email service providers like Gmail, Yahoo, Outlook, and others. Gmail has especially dominated the scene due to its integration with other Google products like YouTube, Google Drive, Docs, and Sheets. While these are excellent for personal use, using such free email addresses for business communication might harm your professional image.

If you’re running a business and still using a free email address, it’s time to rethink. Let’s explore why owning and using an email derived from your domain name, like [email protected], is crucial for establishing professionalism.

What is a Domain-Based Email Address?

A domain-based email is an email address that ends with your business domain name. For example, if your company’s domain is makuracreations.com, your email addresses could be:

• [email protected]
• [email protected]
• [email protected]

This structure not only aligns your email with your company’s identity but also communicates authenticity and professionalism.

Advantages of Using Domain-Based Email

1. Professional Impression Emails sent from a custom domain instantly convey credibility. They give a strong impression that you’re serious about your business, unlike generic email addresses.
2. Business Validation A domain-based email provides authenticity. Since no one outside your organization can create an email with your domain, it ensures trust and legitimacy.
3. Corporate Feel A domain-based email reflects the professionalism of your organization. It enhances your company’s brand and shows that you care about how your business is perceived.
4. Full Control You have complete control over creation, deletion, and management of email accounts. This flexibility ensures security and better management of employee access.
5. Integration with Devices Domain-based emails can be easily configured with mobile and desktop email clients like Outlook, Thunderbird, or the built-in mail applications.
6. Scalability You can create multiple emails for different departments or individuals, like, [email protected], [email protected] and more, which helps in better organization.

What You Need to Get Started

1. Your Own Domain Name

If you don’t already own a domain, you can get one from providers like Mercantile Communications in Nepal. For personal use, you can register a .com.np domain for free. Companies can also register domains like .com.np, .org.np, and other .np TLDs without cost.

2. Required Documents

To register a .com.np domain, you need:

For Individuals: A photocopy of your citizenship and a cover letter.
For Companies: A copy of your company registration certificate and a cover letter

You can check domain availability and submit your application at register.com.np.

3. Nameserver Details

When registering a domain, you’ll need to specify the nameservers, which point your domain to the hosting server where your email and website are managed. If you’re unsure, consult a hosting provider like Makura Creations.

4. Hosting Services

To use webmail, you need a hosting server. Hosting services are widely available in Nepal, and companies like Makura Creations can help set up and manage your webmail.

Why Not Stick to Free TLDs like Gmail?

Using free emails like Gmail or Yahoo for personal use is fine. However, for business, a domain-based email not only aligns with your brand identity but also provides additional layers of trust and professionalism. Additionally, registering domains with popular TLDs like .com, .org, and others ensures your business has a global reach.

Steps to Register a .com.np Domain

1. Check Availability

• Visit register.com.np and search for your desired domain name.

2. Submit Documents

• Upload your citizenship copy and cover letter for personal domains or your company registration certificate for corporate domains

3. Set Nameservers:

• Specify the hosting server details.

4. Approval

• Once approved, your domain will be visible in the Mercantile dashboard.

For global TLDs like .com, you can register through international providers like GoDaddy, Namecheap, or HostGator. These domains often have annual fees.

Conclusion

In the professional world, your email address matters. It’s not just about communication; it’s about building trust, authenticity, and professionalism. By using a domain-based email, you’re making a statement that your business is credible and organized.

If you haven’t yet started, take the first step today. Register your domain and elevate your professional presence. For guidance on domain registration and web hosting, feel free to contact us at Makura Creations. Let’s make professionalism the standard, one email at a time!