01
Actions with owners
Every task gets an owner and a due date — the difference between a note and a result.
Turn messy notes into decisions and action items
Paste raw notes or a transcript and get a clean summary, the decisions made, action items with owners and due dates, open questions, and a recap email ready to send.
Overview
What this prompt does
Meetings create value only if decisions and actions survive them. This prompt turns a wall of notes into a structure your team can act on.
It even drafts the recap email, so accountability is set before everyone forgets who owns what.
Best for
Teams and founders who run meetings and want clear follow-through without manual note-wrangling.
The prompt
Fill in the blanks, then copy
Paste your raw notes or transcript and the meeting purpose, then copy the completed prompt into your AI tool.
Click the highlighted blanks and type to complete the prompt, then copy it.
You are an executive assistant. Turn messy meeting notes into a clean, actionable summary. CONTEXT - Raw notes or transcript (paste): RAW NOTES - Meeting purpose: MEETING PURPOSE - Attendees: ATTENDEES DELIVER: a 3–5 bullet summary of what was discussed; Decisions made (a list); Action items as a table with task, owner and due date; Open questions still unresolved; and a short recap email to send to attendees. If an owner or date is missing, mark it "TBD" rather than guessing.
Tip: record and transcribe your meetings, then paste the transcript for the cleanest results.
How to use it
From blanks to output in three steps
Paste the notes
Drop in your raw notes or transcript, the purpose and attendees.
Generate the summary
Run the prompt for decisions, action items, open questions and a recap email.
Send the recap
Fill any "TBD" owners or dates, then send.
Why it works
What makes this prompt effective
02
Nothing invented
Missing owners or dates are flagged "TBD" instead of guessed.
03
Recap in seconds
The draft email means accountability is set before the momentum fades.
Watch out
Common mistakes to avoid
✕
Notes with no owners
A decision with no owner is a wish. Assign every action.
✕
Never sending the recap
Follow-through dies in silence. Send the summary the same day.
✕
Guessing details
Don't let anyone assume a date. Keep "TBD" until it's confirmed.
Done-for-you
Want your processes to run themselves?
Makura's Business Process Automation (AI) turns repetitive admin — notes, SOPs, reporting — into workflows your team actually uses.
Keep going
Related prompts
FAQ
Questions about this prompt
No, but it helps. Clean transcripts give the best output; rough bullet notes still work.
No — it only structures what’s in your notes and flags gaps as “TBD” rather than fabricating.
Any meeting recorder or transcription tool (Otter, Fireflies, your video app’s transcript) — paste the output straight in.
Yes — Business Process Automation (AI) can turn recurring meetings into automatic summaries and task assignments.
